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REGULATIONS ON THE MANAGEMENT OF INTERNATIONAL STUDENTS
Date:2015-12-22  Click:

CHAPTER 1

1. Registration

All international students admitted to WSU shall come to the university for registration within the time prescribed on the admission notice. Detailed procedures are as follows:

(1).Registration of Chinese Government Scholarship freshmen

Students should come on schedule to the International Affairs Office (Room 116, Administration Building) of WSU with:

lAdmission notice;

lThe International Students Application Entry Visa to China Form (JW201 form);

lPassport;  

l8 passport-sized photographs without headwear

Registration formalities will include providing a Handbook for International Students and a University Map.

(2).Registration of exchange freshmen and self-funded freshmen

Students should come on schedule to the International Affairs Office (Room 116, Administration Building) of WSU with:

lAdmission notice,

lInternational Students Application Entry Visa to China Form (JW202 form)

lPassport

l8 passport-sized photographs without headwear

Registration formalities will include providing a copy of Handbook for International Students and University Map.

1. New students should register at the International Affairs Office and International Education School (IES) (Room 120, Administration Building) within the fixed period of time (before 1st Sep and 1st Mar). Students should submit the Admission Notice, passport, and JW201 Form or Application form for Hong Kong, Macao, Taiwan students. The students who cannot register on time should state the reason to the university beforehand. Register time can be postponed mildly after permission. Without permission, students who cannot register within 2 weeks will be regarded as giving up enrollment by themselves.

2. Students should submit passport and eight passport photos

3Students should go through the medical examination after registration and pay by themselves. A student whose health does not meet the requirements of the examination must leave China at once.

4. Students must pay all the fees within one month after registration. If they cannot pay off all the fees in time, the university will deal according to regulations (get more demurrage) and the university will not issue the resident permit.

5. The students who enter China should apply for a residence permit with valid credentials within thirty days. Disobeyers will be punished by police and bear responsibility for themselves.

6. Returning students must register at the International Education School within the predefined period each term. Students who cannot return on time must ask for permission in advance. Those cannot register within two weeks will be regarded as giving up school.

3.Registration of Non-freshmen

Enrolled students shall come to the IES with student cards and passports going through their registration formalities as the new semesters begin according to the academic calendar of the university. Besides, students who have entered professional field study must go to corresponding schools for registrations with their undergraduate cards or Draduate Department for graduate cards. Anyone who fails to go through their registration formalities on schedule shall contact the Office of the IES asking for leave, or else they will be regarded as unexcused absentees.

If government scholarship students delay to go through the registration formalities on schedule without acceptable reasons, their living expenses will be cut off until the registration procedure is completed.

Self-funded students shall come on schedule to the account department of the university with tuition voucher for international students issued by the International Affairs Office, paying tuition and accommodation fees, get receipts, and give them to the International Affairs Office for registration.

2. Class attendance

International students take classes in accordance with the academic calendar, and take national holidays as well as summer and winter vacations. Classes will not be canceled on public holidays of other countries.

Students shall attend classes in accordance with the curriculum and lecture time prescribed by the teaching plan, and the lecturer is responsible for the attendance check in his/her class. Those who are unable to attend classes for any reason must ask the lecturer for a leave. Classroom discipline shall be observed and followed by all students. Tidy dressings are required. Any act comprised of entering the classroom after class begins, leaving before class ends, smoking and eating in class is forbidden.

Calculation methods of absent class hours are as follows

(1)If a student missed the enrollment education or classes, his/her absent hours shall be calculated according to the actual hours of absence.

(2)If a student comes to class less than 10 minutes late or leaves less than 15 minutes early for three times, he/she contributes one absence hour to his/her attendance record.

(3)If a student comes more than 10 minutes late or leaves more than 15 minutes early for one time, he/she contributes one absence hour to his/her attendance record.

For student sponsored by the Chinese Government Scholarship Program, his/her scholarship will be deducted to a variable extent temporarily according to the monthly class attendance. The scholarship won’t be reissued until he/she passes the annual review of Chinese government scholarship. The university will send a written notice to the China Scholarship Council and the embassy of the country that sends the student to China, if he/she is absent (including permitted leave and unexcused absence) for more than 20 percent of the total class hours in a semester.

 

3. System of Asking for Leave

This set of regulations is formulated in order to strengthen the daily management of international students, standardize their act of asking for leave, and guarantee that the daily management of international students such as education and teaching activities go on normally;

(1) International students shall attend any educational activities on time at the request of teaching plan, concentrate on study, take an active part in group activities, and strive for full class attendance.

(2) Those unable to attend educational activities for any reason must go through procedures of asking for leave.

(3) Students who ask for leave shall provide truthful reasons; anyone who resorts to deception will be criticized and educated or even subject to disciplinary sanction.

(4) There are three kinds of leave for international students, i.e. public affairs leave, private affairs leave and sick leave.

Public affairs leave refers to the leave from class for meetings or activities organized by the university.

Sick leave refers to the leave from class for health reasons.

Private affairs leave refers to the leave from class for private or family events.

(5) Approval procedure shall be closely followed in accordance with the principle of being practical and realistic. Anyone in charge of examination and approval can only permit a leave within his/her authority. An ask-for-leave application during language study phase shall be approved by the IES. For undergraduates in professional study period, the application shall be approved by the support tutor and chief of one’s corresponding school and handed to the IES An application from postgraduates and doctoral students shall be handed in to the IES after they have obtained the approval of their supervisors and chief of their corresponding school.

()Anyone who needs to ask for leave shall hand in a written application with reasons and duration for the examination and approval.

()Application for 2 periods off or less shall be approved directly by the lecturer;

() Application for 3 days off or less shall be approved by the support tutor of the IES.

Application for more than 3 days off shall be approved by the support tutor of the IES first and by the head of IES.

Once the application is approved, the applicant shall hand in the written asking-for-leave application for the record of the IES. Application will be of no effect until approved. Those who leave without application or approval or fail to hand in the application for the record of the IES will be regarded as unexcused absentees.

(6) If sick leave or private affairs leave is necessary during the class, applicant shall ask for leave directly from the lecturer who makes decisions according to circumstances. In addition, the applicant shall report in time to his/her support tutor and complete the ask-for-leave formalities.

(7) Discipline should be observed during group activities of the university such as internship, contest and survey. Those who need to ask for leave for special reasons shall be approved by the tutors or the teachers in charge.

(8) In general, ask-for-leave application will not be approved during academic examinations, if it is necessary, the applicant needs to hand in a written application and have it approved by leaders in charge of teaching. In addition, one can only leave after he has gone through the examination postponement formalities. Those absent from examinations without approval will be regarded as unexcused absentees.

(9) Medical diagnosis of school hospital or hospital above the county level is needed for sick leave.

(10) Those who fail to apply beforehand for special reasons must first notify the IES the reasons on the phone and complete the formalities within 3 days after going back to school with relevant evidential materials.

(11) Those who need to extend their leave time shall explain the reasons in advance and then go through the formalities of leave extension with relevant evidential materials. They are allowed to entrust others for extension if they are unable to come in person. Those who fail to extend the leaves will be regarded as unexcused absentees.

(12) Students need to report back in person after leave of absence at the IES and one’s corresponding school, or GD, or else they will be regarded as unexcused absentees. Time of absence shall be counted according to actual periods. Students shall be punished according to the rules of student management if they are absent from class for certain class hours each semester.

(13) Students who are absent for more than two weeks without asking for leave will be regarded as the ones who voluntarily abandon their qualifications as the admitted students. And the university will inform the Exit-Entry Administration Division of Wuhan Municipal Public Security Bureau to cancel their residence permits. A student’s absent days shall not exceed half of the total teaching weeks each semester, or else he/she will be regarded in principle as a voluntary dropout.

(14) International graduate students can only apply for research out of school after they have finished the courses required by teaching plan and passed all examinations with their supervisors’ consent, and then shall be approved by the Dean of the IES and GD. Duration of research shall not exceed one semester. In addition, students are required to submit investigation outline for the application.

(15) International graduate students who ask for leave for academic conferences shall hand in the invitation of academic conferences and the papers submitted to the conferences and then be approved by the Dean of the IES and GD one’s corresponding school with their tutors’ consent.

     (16) International students shall have their properties well kept and be responsible for personal safety during the leaving period.

   17International students enjoy all the Chinese public holidays, as well as summer and winter vacations. The students who cannot return on time must ask for permission of less than 2 weeks’ postponement in advance.

18The students who are absent without approval for leaving or without asking for leave is considered skipping class and will be punished in accordance with regulations.

19The students who breach school disciplines often skip class, are late for school, leave class ahead of time, damage public properties, engage in fighting, or have other wrong doings, will be punished according to the seriousness of their case.

4. Examination Rules

Students are supposed to take the exam on time. Those who are latefor 30 minutes will not be permitted to take the examination and will be regarded as voluntary absentees from a given examination. Those who can not attend examinations for special reasons must submit applications beforehand to the relevant lecturers and have their applications approved by their schools or else they will be regarded as voluntary absentees from a given examination.  

Students shall take every other seat after entering the examination room with the international student card or student card. Deliberated seating with friends is forbidden, and the instructions from the supervisors shall be followed. Nothing is allowed in the examination room but the required stationery. Candidates shall put all items irrelevant to the exam in the designated area.

After receiving the exam papers, students shall fill in the blanks on the cover with a fountain pen or a roller pen in Blue or Black ink. Information required includes Students number, name and department. Candidates shall not leave the examination room for any reason before the papers are handed in. Silence shall be observed in the examination room. Talking indoors, smoking and making noise in the corridors are expressly forbidden. Before leaving the examination room, students shall put the exam paper, answer sheets and scratch papers on the desk for supervisors to collect, and leave immediately after the papers are handed in.

No peeking, notes smuggling, passing or exchanging answers, or any other form of cheating is allowed during the exam. Anyone who cheats will make his/her paper invalid and get a zero for the examination, and will be further disciplined according to varying degrees.

5. Suspension and Resumption of Schooling

International students may complete their studies by stages within the study period under corresponding school system. The suspension usually lasts for one year (at most twice per student), and cannot be counted as study period.

(1)Those who have the following conditions can apply for the suspension:

(i) Students with family financial troubles

(ii) Students who need to adjust learning state due to special reasons

(iii) Students who need to extend the suspension;

(2) Those who have the following conditions shall suspend their study:

(i) Students who neither pay the tuition nor go through procedures for extension will be rejected for registration by their schools (or departments). If one third of the semester passes and they still do neither, it is recommended that their study will be suspended.

(ii) Having diseases definitely diagnosed by designated hospitals and needing full time medical cares which will take up more than one third of the semester;

(iii) Being absent for more than one third of the semester

(iv) Married females being pregnant and giving birth to babies;

(v) Submitting applications or being regarded necessary to suspend the study by the university for special reasons.

Those who suspend their studies shall submit application in person. They can take the suspension only after the approval of and the provision of suspension certificates issued by the IES. The time span of suspension is usually limited to one academic year. Those who take the suspension shall leave the campus in time, and will not enjoy their scholarship (if any) and sponsored travel expenses.

(3) Resumption: students shall apply for resumption within a month before a new semester. Those who take the suspension for illness shall send the hospital-issued health certificates to the university two months before the resumption, and can only come to China after being permitted by the university. They must take a second checkup, and those who are physically qualified can resume their studies.

(4) The suspension and resumption of Chinese Government Scholarship students shall be operated in accordance with the Regulations on Suspension, Resumption and Expulsion of Chinese Government Scholarship Students.

6. University Transfer and Change of Major

Government scholarship students are usually not allowed to transfer to other universities, change their majors or prolong the study period. If they need to transfer to another university, change their majors or prolong the study period for special reasons, they must submit a written application in person, have the application approved by the university, and get the official letters issued by their embassies in China or other institutions of their countries approving the application to transfer to another university, change majors or prolong academic stay. The application is invalid until it is submitted and approved by the China Scholarship Council. Those who apply to prolong the study shall submit applications before April 15, while those who have started professional study shall submit applications before the mid-term examinations of their first semester in this university if they want to apply for transferring to other universities, changing their majors or language of instruction.

Self-funded students who need to transfer to other universities, change departments or prolong the study must submit a written application in person and have the application approved by the university. Those who apply to prolong the study shall submit applications before 15th, April, while those who have started professional study shall submit applications before the mid-term examinations of their first semester in this university if they want to apply for transferring to other universities, changing their majors or language of instruction.  

Student who applies for transferring major shall submit the application with the seal of his/her corresponding school or approved by his/her supervisor and passes the evaluation and examination of the major he/she applies for transferring to.

Those who have any of the following conditions cannot apply to change majors:

(1)Those who have studied in their undergraduate major field for more than one year

(2)Those who take suspension, expulsion and name retaining  

(3)Those who shall be expelled from university

(4)Those who have no acceptable reason

During the study, international students who are registered as advanced student or language student can submit applications to transfer to the Degree Program in accordance with relevant regulations. Applications will be valid upon approval

7. Withdrawal

(1) International students who have any of the following conditions shall be expulsed from university:

(i). Freshmen who fail the physical examination;

(ii). Those who are unable to get half of the total selected credits in one semester;

(iii).Those who fail to finish school, or obtain the credits prescribed by the general teaching plan of the major and every module of curriculum within the flexible length of schooling;

(iv). Those who fail to go through resumption procedures in accordance with the relevant regulations after the suspension;

(v). Those who apply for the resumption and fail in the checkup, and are not allowed to resume their studies;

(vi). Those who, advised by the school, shall suspend their studies because of illness and refuse to take the suspension, and are absent from class for one third time of the whole semester;

(vii). Those who fail to pay the tuition in accordance with the school regulations and to go through the formalities of extension: they will not be registered under the corresponding schools; and those who delay the procedures for more than one third of the semester and thus shall, but fail to go through the suspension procedure;

(viii). Those who are diagnosed by Grade II first-class hospitals and above appointed by the school to have special diseases or accidental disabilities and are unable to continue the study on campus;

(ix). Those who have been continuously absent for 14 days from the prescribed educational activities with an overdue leave note or no application;

(x). those who apply to quit;

(xi). Those who shall be expelled for violating the rules and regulations of the university.

(2) Tuition withdrawing

Self-funded international students who have paid the tuition and demand to quit before the starting date of the courses shall fill in the application for withdrawal. Once approved, 90% of the tuition will be refunded. Those who drop out or withdraw from the university after the courses start shall fill in the application for withdrawal, and go through formalities on any day before April 30 in the first half of this year, or before October 30 in the second half of this year, and 50% of the tuition will be refunded afterward, or else their tuition of that semester will not be refunded. Those who have extended the visa or gotten a residence permit can only apply for the refund after they change the visa or cancel the permit. Those who have paid the tuition and receive disciplinary punishements such as academic dismissal or expulsion from the university will not receive any refund.

Students shall return the receipt before receiving the refund. No application fee will be refunded.

Those who have their withdrawal applications approved will receive a certificate of withdrawal or a certificate of advanced study. Those who complete the prescribed credits and pass the examinations will receive a certificate of non-completion. Those who fail to complete the prescribed credits will receive a certificate of schooling in the university.

8. Graduation and Completion of Schooling

(1) Advanced students who complete the study plan will receive a certificate of advance study. Those who fail to complete the study plan will receive a certificate of schooling in the university.

(2) Senior advanced students who complete the research plan will receive a certificate of advance study. Those who fail to complete the research plan will receive a certificate of schooling in the university.

(3) Graduates and undergraduates shall complete all the courses prescribed in teaching plans, complete all credits required, and pass all the examinations before receiving a graduate certificate. Those who, after verification, meet the requirements of Regulations Concerning Academic Degrees in the Peoples Republic of China will receive a diploma in Chinese.

9. School-leaving

(1) Before leaving the university, including university transfer, suspension, withdrawal and graduation, international students shall come to the IES and get a list of leaving formalities. They shall go through the prescribed formalities, including paying outstanding debts, returning bedding, books and cards required by the university, based on which the university will run through the school-leaving formalities. Graduates will receive certificates after going through all the leaving formalities.

(2) International students who leave the university due to suspension or withdrawal must go through leaving formalities within 10 days after receiving the notice .

(3) Transfer students shall leave the university within 7 days after going through the transfer formalities.

(4) International students who complete the schooling or graduate shall leave the campus within 10 days after the courses or the semester finishes. The university will not provide housings to those graduates or transferred students who do not leave on schedule. Those who need to postpone the leaving date for special reasons shall come to the IES giving the reasons. They can stay for another half month after being permitted, and shall pay the fee in accordance with the regulations.

(5) International students who do not go through leaving formalities will not receive such relevant materials as certification of study in the university, transcript and graduate (course-completion) certificate issued by the university.

The promoting and holding back of international students of degree program shall be conducted in accordance with the relevant regulations on students management of the university. Students of non-degree program shall refer to the same regulations as degree-program students.

International students shall take full-time or part-time job according to the State laws and regulations, or else they will be severely punished in accordance with the rules and disciplines of the university.

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